Senior Executive Assistant Full Time

Day shift, above-industry rates, HMO + 1 dependent from start date, 15 days leave, Monthly Celebration Dinner & Monthly CEO Lunch

Who is GO-VA?

We provide clients based in Australia, NZ, Singapore and the US with offshore employees. We are a managed operations company, not a BPO. You will work in the Go-Va office in Cebu and have direct daily contact with your Australian company who will train you in their policies and procedures. Best of all, you will enjoy a friendly professional team environment with lots of great benefits. We are known for our kind and caring culture.

About Your Client

Your client is an Australian independent emerging technology enterprise focused on emerging technology solutions for real-world challenges.

What You Will Be Doing

As a Senior Executive Assistant, supporting the Head of Australia | New Zealand | Singapore (‘Country Manager’), you’re at the heart of client’s business operations and activities and the soul that keeps the APAC team moving forward. You will report to the Head of Australia | New Zealand | Singapore.

• You anticipate the client’s Country Manager’s needs and help her stay focused by resolving operational and administrative issues before they arise.
• You move quickly with the changing environment and are up to date with the latest products and services.
• You also use that knowledge to strategically support the client’s Country Manager and Australian leaders and the broader team.
• In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
• Perform an array of administrative tasks for the Country Manager
  • Manage calendars
  • Scheduling of meetings and the booking of events
  • Liaising with all parties
  • Supporting the meeting with any catering or other logistics as required.
  • Ensuring appropriate travel is booked as necessary
  • May be required to take notes of meetings or type up notes from meetings as required.
• Manage email:
  • Organise filing of emails
  • Respond to some emails
  • Shortlist emails for attention
  • Assist the Country Manager to stay on top of all critical correspondence requiring action or reply
• Travel and logistics:
  • This may be for the Head of Country or the wider Australian team as required
  • All flight and accommodation booking, plus any transfers as required.
• Expenses:
  • Reconcile receipts and expenses
  • Ensure invoices have been submitted for processing
  • Ad hoc purchasing requests as required (e.g. ordering stationery or office tools, supplies)
• Contacts and other tools:
  • LinkedIn – Manage correspondence and replies as necessary
  • Pipedrive – May need to update and maintain contact lists
• Events & speaking engagements:
  • Organise logistics for team events (in collaboration with others)
  • Need to ensure (with the Head of PR/Communications) that all details relating to speaking and attending events are covered.
• Documents and word processing:
  • Support Head of Country or other executives in the preparation of written materials from time to time. This may include editing, formatting, researching pieces of information.
  • Assist the Head of Country and Regional Operations
  • Manager with reporting requirements as needed.
• Quality and process improvement
  • Build efficiency and effective responsiveness to existing operations, and help to define new operational ways of working.
  • Provide suggestions for new processes, tools, and approaches and work with others to implement.

Key Relationships

• EA(s) to the CEO and other executives globally
• Administrative Assistant (AA) – Brisbane
• Regional Operations Manager – Brisbane
• Customer Solutions Manager – Sydney

Your Skills and Qualifications

• Proven experience as Executive Assistant with good references
• Able to learn quickly, to anticipate and take initiative.
• Proficient in the following systems (from Essential to Desirable):
  • Gmail
  • Google Calendar
  • Google Docs
  • Last Pass (simple password management tool)
  • Receipt Bank (or similar receipting software)
  • LinkedIn
  • Travel booking sites
• Desirable: Pipedrive (sales), Confluence/JIRA, 15FIVE, Charlie HR, MS Office used from time to time
• Previous travel booking experience is essential (direct, not through a travel agent)
• In-depth knowledge of office management and basic accounting procedures as well as the technical vocabulary of the relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• May be expected to work remotely
• May require travel
• May require working outside 9-5 working hours

Benefits You Will Enjoy

• PHP 40k-60k salary
• Private medical insurance + 1 dependent free from start date
• Free lunch with Lunch Buddy on your first day
• Welcome gift on your first day
• 10 days annual leave + 5 days sick leave
• Fixed day shift
• Monthly dinner celebrations
• Monthly Lunch with CEO (including awards & prizes)
• Welcome Afternoon Tea with CEO
• Christmas and New Year break
• We even have clients that send their team members to Australia with training
• 2019 Quarterly Free ticket to Vertical – Building a High Performance Life
• Chance to win a 20K Island Holiday
• 5K Referral Bonus
• Free Coffee

If you believe you’re the right person for this role APPLY NOW at http://www.go-va.com.ph/application-form/.

Walk-in applicants:
Ask for Vanessa or Ann
GO Virtual Assistants, Inc.
8th Floor Gagfa Tower, F. Cabahug Road,
Mabolo, Cebu City
(We are located next to Sykes Building)

We encourage you to drop by our office from 7:30 am to 2:00 pm Monday to Friday. We operate 24 hours a day Monday to Friday. If you need an interview after 2:00 pm or Saturday morning, please contact us to schedule.

Please bring with you:

• Your ID
• Current resume
• Contact details of at least three referees you have reported to. Include work email and phone number.

Please allow yourself 2 hours. To minimise waiting time, call Ann and schedule an appointment on (+63) 32 410 7523.

Come join our tribe and build your brighter future at GO-VA.

Tagged as: executive, Executive Assistant